CINCINNATI SYMPHONY ORCHESTRA
Artistic Coordinator
POSITION SUMMARY: The Artistic Coordinator is responsible for the logistical coordination and administrative needs of artists performing with the CSO, May Festival and Pops. The Artistic Coordinator reports to the Manager of Artistic Planning.
POSITION RESPONSIBILITIES:
Logistical needs for CSO, CPO, and May Festival conductors and artists
Arrange and coordinate travel and hotel accommodations in consultation with artist management companies. Work with area hotels to negotiate special artist rates. Provide and/or coordinate guest artist local ground transportation.
Generate and distribute guest artist itineraries. Coordinate guest artist interviews and appearances with marketing, public relations, development and education departments.
Assist artists and production staff backstage during rehearsals and performances. Provide artists special hospitality requests as necessary.
Assist Music Director, Pops Conductor, and May Festival Music Director with needs such as tickets requests, ground transportation, and hospitality as necessary.
Procure visas as required for foreign artists.
Process artist request forms for broadcast/archival recordings.
Artist contract administration
Prepare and execute guest artist contracts and riders. Distribute contract riders to appropriate staff members to address special requests and technical needs, including fees and other payments.
Additional duties:
Process/post artist fees and expenses and create expense reports to assist the Manager of Artistic Planning and General Manager in budget management.
Prepare CSO and May Festival repertoire hall sheets for staff distribution.
Organize the Green Room including dressing room assignments, refreshment supplies, and its maintenance in coordination with Music Hall staff.
Provide assistance to the Manager of Artistic Planning with coordinating special projects such as artist residencies as necessary.
Assist Manager of Artistic Planning and Manager of Educational Activities with identifying and developing relationships with local talent resources for educational and outreach programs.
Assist with the organization of Classical Conversations by requesting and confirming guest artists and orchestra musician participation.
Assist with the preparation and proofing of program information for CSO Chamber Players Series.
Coordinate the hiring process and supervision of intern for the May Festival.
Coordinate the maintenance of company vehicles.
Additional duties as assigned.
JOB REQUIREMENTS/SKILLS AND BACKGROUND:
College degree with a major or minor in music
Knowledge of orchestral repertoire and artists
Computer proficiency a must, including spreadsheets and word processing programs as well as utilizing the internet as a resource tool
Strong interpersonal skills and experience in working with artists
Detail-oriented, excellent time management skills with the ability to work successfully in a fast-paced environment while managing and prioritizing multiple projects
Experience working in an office environment or arts organization a plus
Good oral and written communication skills
Valid U.S. drivers license and good driving record
SALARY: Commensurate with experience, generous benefits package.
APPLICATION: Position available June 2008; Mail cover letter, rιsumι, and list of three references with contact information to: HR Coordinator, Cincinnati Symphony Orchestra, 1241 Elm Street, Cincinnati, OH 45202, or email to: hrcoordinator@cincinnatisymphony.org.
The CSO is an Equal Opportunity Employer.
Website: www.cincinnatisymphony.org
