Administrative Assistant

Administrative Assistant for the Hispanic Catholic Community and for the Archdiocesan Office of Hispanic Ministrative

POSITION RESPONSIBILITIES:

• Performs all normal secretarial functions for parish office, including answering phones, typing, filing (including setting up system or organization of files), duplication, faxing, etc. as required.
• Performs secretarial functions for Archdiocese Office or Hispanic Ministry as needed.
• Prepares and publishes Sunday bulletin.
• Updates the Community census and data base and generates reports, etc. from the database.
• Maintains the financial records of the Parish and Hispanic community and generate reports for both.
• Records sacramental information and other usual parish duties.
• Coordinats components of projects, publications, mailings (including bulk mailing), etc. to completion.
• Maintain parish books
• Aid in coordination and management of annual festival and festival meetings.

DESIRED QUALIFICATIONS

• High School education with additional 1-2 years training in secretarial and administrative skills.
• Must be bilingual (English/Spanish) with experience in Latin America.
• Must have ability to translate (English-Spanish/Spanish-English) especially from English to Spanish.
• Must have computer skills and be knowledgeable in current spreadsheet and word procesing, preferably Microsoft Office XP/2000/Vista, QuickBooks and Adobe InDesign. (or be able to learn these programs, training available).
• Ability to maintain and respect confidentiality.
• Good verbal and written communication skills, flexibility and a professional appearance.
• Good at dealing with people.