• Senior Human Resources Assistant

    Mount St. Joseph University
    Job Description

    Status: Non-Exempt, Full-Time Benefit Eligible

    Purpose:  The Senior HR Assistant will be one of the main points of contact for HR.



    • Facilitate transfer of salary information to payroll function for all non-benefit eligible employees including adjunct faculty.


    • Maintain record-keeping and administration of functional areas in compliance with IRS and DOL, and other national/local laws
    • Ensure compliance in the collection, processing, and maintenance of hard copy/electronic/digitally archived employment-related records and information
    • Work in conjunction with MSJ’s Third Party Administrator and Managed Care Organization to manage all Worker’s Compensation claims
    • Coordinate various OSHA training seminars for applicable staff
    • Assist HR Director with investigations, as needed

    New Hire Process & Onboarding

    • Updating MSJ website and external websites with job postings for non-benefit eligible employees including adjunct faculty.
    • Maintain University’s electronic applicant tracking system for non-benefit eligible employees and adjunct faculty, including all MSJ electronic recruiting
    • Manage the onboarding process for incoming non-benefit eligible staff and adjunct faculty, that incorporates the Mission & Vision of the University
    • Manage the volunteer process for all volunteers including camps
    • Maintain & update University HRIS systems, including CARS & Paycom
    • Prepare internal and external employment-related reports and surveys, i.e. EEO, IPEDS, AAUP, etc.
    • Update and issue Protection of Minors Training, FERPA, Title IX, Diversity as well as other trainings to all non-benefit eligible employees, adjunct faculty, and volunteers (including camps) through our training website

    Tuition Remission Process

    • Manage the Staff Tuition Remission and Tuition Exchange (TE, CIC, CCCTE) programs for the University.
    • Attend quarterly Tuition Exchange training webinars.

    Other Duties

    • Create and maintain standard operating procedures for functions within the area of responsibility
    • Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed
    • Attend workshops as necessary to expand knowledge and keep abreast of HR issues, legalities and trends; participate in outside HR organizations to further promote professionalism and expertise
    • Serve on University committees as elected or appointed
    • Works closely with Payroll Administrator to ensure the accuracy of database and salary changes

    Primary Contacts:  employees, students, external companies, previous employees, alumni, etc.


    Education: Associate’s degree, or vocational or technical school degree (equivalent to two years of college). Bachelors preferred. HR Certification preferred.


    • At least three years of experience in an HR Assistant, staff assistant, or other Human Resources/Administrative position. 
    • Familiar with payroll/HRIS systems.
    • Commitment towards diversity, equity, and inclusion

    Specialized Training: 

    • Proficient in the use of Microsoft Office Programs
    • SHRM Certified Professional Credential preferred

    Or any combination of education, experience, or training that provides the required knowledge, skills, and abilities



    Customer Service:

    • Exhibit an "employee/customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
    • Adapt willingly and quickly to changing priorities, responsibilities, and anticipate and identify students' or employees’ needs
    • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others


    • Collaborate well with others and help make the staff a cohesive group
    • Communicate, cooperate and collaborate well with others to achieve common office, division or University goals
    • Willingly assists in various responsibilities as appropriate within the Division and other areas of the University as appropriate as required during high service demand times


    • Develop and nurture an effective, productive and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
    • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
    • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
    • Communicate information clearly and concisely and listen well to others

    Attention to Detail:

    • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions


    • Take immediate and independent action when necessary assuming initiative for creative problem solving
    • Demonstrate creativity and high energy
    • Accomplish tasks with follow through to completion
    • Openly provide creative ideas and/or solutions to HR Team


    • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office

    Work Environment, Physical Demands:

    • Computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work
    • Position may include tasks that are repetitive in nature

    To apply, please upload the cover letter, resume, and contact information with three professional references.

    A review of resumes will begin immediately and continue until the position is filled.

    Please click here to review the University's Non-Discrimination Policy. 

    Mount St. Joseph University is an Equal Opportunity Employer

    Contact Information