Provides administrative and accounting support to the financial departments, including Financial Administration, Financial Operations Administration, General Accounting, Capital Accounting, Payroll and Financial Strategy. Incumbent performs clerical functions such as reception, data entry, file security and maintenance and general customer service. Responsibilities also include preparing regulatory, training and other reports, preparing confidential correspondence, basic accounting functions, backup of other functions within the financial departments, procedures to ensure appropriate internal control and segregation of duties remain in place and staffing special projects.
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.
General Administrative Duties:
Assists in scheduling and maintaining calendar of appointments, meetings, and travel itineraries. Handles some aspects of related arrangements.
Prepares a variety of correspondence, some of which may be non-routine, complex, and/or confidential in nature. Selects appropriate design and format to present work in a professional manner. Examples include, but are not limited to, letters, memos, reports, quotes, etc.
Through use of a complex, integrated computerized purchasing system, initiates requisitions for procurement of goods and services and completes related receipts against appropriate Purchase Orders.
Occasionally, the incumbent, will be requested to be a back-up receptionist. This responsibility requires the position to answer multi-line telephone and/or receive visitors. Takes messages and responds to calls/inquiries of limited to moderate complexity; refers calls to appropriate persons. Monitors vehicle and pedestrian video surveillance system. Greets and allows access to approved individuals.
Assists with projects as assigned.
Essential Duties Specific to Finance Department:
Maintains and reconciles main petty cash fund and disburses petty cash, including ensuring adequacy of documentation, policy compliance and proper general ledger coding.
Performs verification and reporting using online banking systems, related to client- maintained positive pay, bank-maintained positive pay, wire transfers and ACH reporting (key controls).
Makes bank deposits of all funds received (non-electronic receipts).
Performs verification procedures (internal controls) on all disbursements (key control).
Performs statutorily required audit procedures for Passenger Facility Charges (PFC), including comparison and reconciliation of amounts remitted by air carriers to amounts reported by air carriers and ensuing adequacy of reporting.
Records PFC remittances from the air carriers and maintains calculation of collection percentage.
Related to KCAB’s accounts payable and disbursements, organizes and verifies purchase order and receipt documentation for processing procurement card transactions, enters related invoices, and enters and clears book transfer and wire transactions.
To the extent permitted within the internal control structure, functions as backup to
Accounts Payable and Accounts Receivable functions.
Establishes and ensures consistent maintenance of Finance filing systems (computer and hard copy).
In a timely manner and ensuring that regulatory deadlines are met, distributes reports to the appropriate governmental entities.
For all internal, independent external and governmental audits of KCAB’s books and records, provides support in researching and retrieving documents as requested by the auditors and other Finance staff.
Assists with periodic reviews of system access.
Performs other accounting support duties as needed and assigned.
TRAINING AND EXPERIENCE:
High School Diploma with basic accounting courses taken and five years of related work experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Maintains Security Identification Display Area (SIDA) clearance.
Office administrative concepts;
Accounts payable, Accounts receivable, basic financial concepts and practices
Clearly and effectively communicating both orally and in writing;
Use of a variety of computer-based technologies including, integrated relational databases, word processing, graphs and spreadsheets;
Establishing and maintaining effective, fair, cooperative, collaborative and respectful relationships with internal and external colleagues, peers, work teams and workgroups;
Demonstrated attention to detail
Demonstrated accuracy and consistency in work products
Demonstrated ability to understand the importance of financial internal controls (i.e. checks and balances)
Demonstrated skill in data entry;
Demonstrated skill in use of multi-line telephone;
Demonstrated skill in the ability to prioritize and organize;
Demonstrated skill in working with and preparing confidential correspondence.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, reaching, standing, lifting, fingering, talking, hearing, seeing and repetitive motions.
Incumbents in this position work primarily in an office setting.
Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.