College of Arts and Science Dean's Office is searching for an Administrative Assistant to assist the Dean's Office by performing a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit
Characteristic Duties and Responsibilities:
- Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
- Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
- Assists University staff, faculty, and students; answers inquiries and provides information.
- Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
- Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
- May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
- Directing curriculum changes for all departments and programs. Attends curriculum meetings and takes minutes.
- Building Point of Contact with responsibility for keys; Plans receptions for all dean’s office events; College committee memberships and elections.
- Assists associate deans, Dir of Communications, and other duties as assigned by the dean and associate deans.
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.
Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.
Thorough working knowledge of the College of Arts and Science operations, policies, and procedures. Excellent computer skills including Microsoft Office and Google Suite, communications, telephone etiquette, and organizational skills. Comfortability in all Miami software. Previous supervisory skills with student employees including hiring and firing. Ability to multitask, be a self-starter, and prioritize during distractions and interruptions.