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  • Executive Assistant to the President

    Cincinnati Symphony Orchestra
    Job Description
    About the Cincinnati Symphony Orchestra: The Cincinnati Symphony Orchestra (CSO) is one of America’s finest and most versatile ensembles and the organization is one of the great success stories among the nation’s orchestras. With a nationally recognized artistic profile, growing revenues and a decade of balanced budgets, the Orchestra is about to celebrate its 125th anniversary season with entrepreneurialism, innovation and a commitment to relevance and inclusion informing the path forward.

    The Orchestra also performs and records as the Cincinnati Pops and further elevates Cincinnati’s vibrant cultural scene by serving as the official orchestra for Cincinnati Opera, Cincinnati Ballet and the May Festival. The CSO presents a diverse array of musical experiences to the Greater Cincinnati region and enjoys a unique business model through the organization’s wholly-owned subsidiary, Music Event Management Inc. (MEMI). MEMI operates Riverbend Music Center, the PNC Pavilion, the Taft Theatre, Rose Music Center, and plans are underway for a new MEMI-run concert venue at The Banks in Cincinnati.

    Position Summary: The Executive Assistant to the President reports to the President and performs a wide variety of comprehensive administrative duties. This position requires someone who is able to work independently, is a self-starter, and able to thrive in a fast paced environment. The ideal individual must have a high degree of discretion, integrity, poise and tact, the ability to multi-task, and work professionally and cooperatively with management, staff, donors, and board members.
    This position requires the ability to resolve complex and confidential administrative issues in addition to completing routine administrative functions effectively and efficiently. Excellent time management skills and advanced Microsoft Office skills are required.

    Duties and Responsibilities:
    Administrative Support:
    • Provide administrative support to the President, including but not limited to, the scheduling of meetings, drafting correspondence, expense reports management, invitation responses and travel coordination.
    • Surface critical issues where President can have impact and propose solutions
    • Manage Outlook calendar and contacts for President
    • Coordinate board, committee and other key stakeholder meetings in terms of logistics, material preparation, guest invitations, and taking minutes when appropriate
    • Communicate directly on behalf of the President with board members, donors and other key stakeholders
    • Coordinate schedule and develop agendas for biweekly senior management team meetings (SMT) and quarterly full staff meetings
    • Develop PowerPoint presentations for various stakeholder meetings to include the full orchestra, board, select committees, and staff
    • Performs other duties as assigned.
    CSO Board Support:
    • Serve as primary contact point for the Board of Directors, currently numbered at ~70
    • Develop board and committee meeting agendas, and prepare supplementary materials
    • Compose meeting minutes for full Board, Executive, and multiple other board committees
    • Compile and organize board orientation and handbook materials
    • Create and maintain board address list and contact information
    • Coordinate board committee formation and composition
    • Organize room reservations in Music Hall and take RSVPs for board meetings; order food/drink accordingly
    • Share event details and organize ticket purchases for President, members of the senior management, and Board members to external events where Directors are being honored
    • Provide organizational support to Board Chair
    May Festival Board Support:
    • Compose meeting minutes for full board and select committees
     
    Candidate Requirements:
    • Bachelor’s degree preferred with 3-5 years experience working in an Executive Administrative role with a proven track record of results
    • Non-profit or performing arts experience a plus
    • Excellent project manager with superb time management skills
    • Must have initiative and intuitive decision making skills including the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
    • Advanced level skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    • Strong written and oral communication skills and proofreading skills; Ability to communicate effectively and in a timely way with external and internal constituencies
    • Knowledge of and/or passion for the arts, specifically music
     
    Compensation and Benefits: The position garners a competitive salary and offers generous benefits including: medical, dental, long term disability, life insurance, health savings account contribution, 403(b) participation with employer contribution, up to 12 weeks paid maternity leave, flex time and the opportunity to work for an artistically thriving and financially stable nonprofit organization.
     
    A Commitment to Inclusion: The Cincinnati Symphony Orchestra’s commitment to inclusion is fundamental to who we are as an organization. Reflecting our community and the world around at every level – on stage, behind-the-scenes, and in neighborhoods throughout the region — is essential to the Pops present and future and makes us a stronger ensemble and institution. We encourage underrepresented candidates to apply.
    To apply please send cover letter and resume to:
     
    hr@cincinnatisymphony.org
    (Please put “Executive Assistant” in the subject line)
    Contact Information