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  • Office Specialist II, Cincinnati

    Cincinnati Metropolitan Housing Authority
    Job Description

    Office Specialist II, Cincinnati

    • General Information
      • Job Title:
        Office Specialist II
      • Location:
        • 1627 WESTERN AVENUE
        • Cincinnati, OH, 45214
        • United States
      • Base Pay:
        $15.83 / Hour
      • Employee Type:
        AFSCME Admin Hourly
    • Description
      SCOPE:  This position is responsible for performing a variety of clerical functions in support of the Housing Choice Voucher Inspection Department. 
       
      ESSENTIAL DUTIES AND RESPONSIBILITIES: 
      The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
       
      ·         Prepare a variety of correspondence, reports, etc. utilizing primarily Microsoft Word and EXCEL.
      ·         Input information and extrapolate reports from the computer system relative to Housing Choice Voucher.
      ·         Provide data entry support for the Housing Choice Voucher Manager.
      ·         Administer the clerk support function of Housing Choice Voucher leases and contracts for new clients. 
      ·         Check the computations performed by the Housing Specialists to provide a form of checks and balances.
      ·         Schedule meetings and conferences, including staffing the new client briefing and managing the process of receiving, copying and filing tenant verifications.
      ·         Distribute and verify receipt of the lease and contract to new landlords in a timely manner.
      ·         Respond to telephone inquiries from landlords relating to their leases.
      ·         Provide back up for the front desk.
      ·         Operate various office equipment.
      ·         Perform other duties as assigned.
    • Requirements

      QUALIFICATIONS:

      To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
       
      DESIRED QUALIFICATIONS:
      ·         Demonstrated strong customer service skills.
      ·         Ability to maintain confidentiality.
      ·         Type at least 55 wpm after errors are deleted.
      ·         Demonstrated proficiency in word processing applications, preferably Microsoft Word.
      ·         Good working knowledge of electronic spreadsheets, preferably EXCEL.
      ·         Good basic knowledge of English grammar, punctuation and composition.
      ·         Demonstrated ability to maintain confidentiality.
      ·         Strong telephone skills.
      ·         Ability to maintain confidentiality.
       
      EDUCATION/EXPERIENCE/CERTIFICATIONS:
      ·         High school diploma or equivalent.
      ·         One (1) full year of clerical work experience.
       
      PHYSICAL DEMANDS AND WORK ENVIRONMENT:
      The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
       
      While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to sit or stand for eight hours while performing essential work duties. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must be able to perform essential job functions in an environment that could have increased stress levels.
       
      OTHER:  The candidate must possess and maintain a valid driver’s license in state of residence, and maintain an insurable driving record under the terms and conditions of the CMHA auto liability policy.  The candidate may have no more than 4 accumulated points in 3 consecutive years.
    Contact Information