• Scene Shop Administrative Assistant

    Cincinnati Playhouse in the Park
    Job Description
    Cincinnati Playhouse in the Park is an equal opportunity employer and encourages inquiries about this position from a broad spectrum of candidates reflecting the diversity of the community we serve.

    Job Title:   Scene Shop Administrative Assistant
     Reports to:  Technical Director
    Position Overview:  Responsible for the coordination and execution of logistical and clerical duties necessary to the function of the Scene Shop, Props Shop, and Paint Department.
    Position Responsibilities include: 
    • Research, order and track materials, tools, and hardware for all shops
    • Maintain inventories of physical and digital materials for all shops
    • Maintain orderly financial filing system
    • Maintain and track petty cash
    • Maintain a list of vendors for supplies, equipment, repairs, rentals, etc.
    • Maintain balanced budgets and prepare weekly budget reports for Scenic Department Heads, Production Management, and Finance
    • Provide logistical support for all shop personnel
    • Track and process labor needs including time card management, scheduling extras/overhires, and planning for non-typical work schedules
    • Contract rentals, including forklifts, dumpsters, & trucks
    • Update safety logs
    • Coordinate building maintenance needs including safety inspections, repairs, stocking vending machines, dumpster removal, etc.
    • Schedule and track maintenance and repairs of tools, hardware, and office equipment
    • Generate workflow schedules for each production including key dates, duration of each production process, and detailed build and load-in schedules.
    • Track and report labor hours
    • Prepare memos, emails, and reports
    • Other duties as assigned

    Competencies include:
    • Bachelor’s degree or commensurate experience (BA in Theatre/Production Management preferred)
    • Self-motivated and detail oriented
    • Proficient with Microsoft Office, including Word, Excel & Outlook (proficiency with accounting software, such as QuickBooks, preferred)
    • Ability to adapt to and quickly learn new procedures
    • Excellent interpersonal and communication skills
    • Ability to multi-task in a fast-paced environment
    • A valid driver’s license and good driving record
    • Working knowledge of scenic construction processes is preferred.
    Physical Demands:  
    While performing the duties of this job, the employee is regularly required to talk and hear. The position also requires the ability to frequently stand, walk, sit, climb a ladder and bend as necessary.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
    This is a full-time, seasonal, non-exempt position with an expected start date of July 2019.  Benefits include medical, dental, life and long-term disability insurance, paid time off, and 401k/403b pension plans.
    Employment is contingent upon successful completion of a background check.
    To Apply:
    Submit your cover letter and resume with three references to: 
    Sharon Weber
    Human Resources Manager

    No phone calls, please.
    Deadline to apply: March 22, 2019
    Contact Information