Performs a variety of administrative and clerical tasks in support of department's daily operations.
- Assists users of department's services by providing information regarding policies and procedures; may assist patrons by aiding them in using services or filling out forms.
- May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments.
- May assist with various administrative tasks including ordering supplies, preparing requisitions, scheduling use of equipment, maintaining calendars, or conducting research.
- May prepare various written materials including correspondence, information sheets, or news releases.
- May maintain and update various files and records; may maintain department's computer databases.
- May assist in the performance of various clerical tasks including answering phones, typing, opening and distributing mail, or preparing bulk mailings.
Direction Received: Reports to head or assistant head of an administrative unit (Chair of Department of Philosophy).
Direction Given: Occasional monitoring and training of student employees. May provide functional guidance to a group of students working on an on-going basis. May occasionally train and monitor classified staff.
Responsibilities of the job include knowledge of university and department policies and procedures, familiarity and proficiency with office computer programs and all of the University computer systems. Department support of 10 faculty and 10 graduate students. The assistant also works with the Colloquium Director, the Chief Department Advisor, the Director of Graduate Studies, and any Search Committees to assist them.
- Knowledge of standard office procedures and equipment
- Knowledge of computers and office applications
- Some knowledge of administrative procedures which may include budgeting, research, preparing fiscal and other reports; supervisory skills
- Research skills
Periodic assignments given which entail dealing with modestly unpleasant physical situations such as near-continuous use of computer
Requires six months of coursework or training beyond high school in Business Administration and three years of office experience, or an equivalent combination of education and experience
Some familiarity with website content management systems