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  • Director, Event Design and Management

    Miami University
    Job Description
    Job Summary:
    Job ID: 6696
    The Director, Event Design and Management is responsible for providing oversight of the development, design and execution of events across all stages of planning and production for University Advancement special events. Directs the efforts of the special events staff and coordinates at the strategic and tactical levels with the other functions of the department. Events range from presidential visits to large donor or alumni events on campus and around the country. This position will report to the Assistant Vice President, Advancement Communications, Marketing and Events.
     
    Job Duties:
    • Responsible for the strategic planning and coordination of events related to the division of University Advancement. This role requires the effective planning, supervision and implementation of events that substantially impact the University from the standpoint of perception by alumni, friends, prospective and current donors, and current students. Position will provide oversight for all aspects of University Advancement special events.
    • Supervise, train, and mentor the special events staff. Work in close coordination with the entire Communications, Marketing, and Events team and the Alumni Association to focus events and manage relationships.
    • Oversee and manage all technological needs of division-sponsored activities, both on and off campus, in the areas of audio visual equipment, computer hardware, photography, and videography.
    • Collaborate with alumni relations, development, stewardship, athletics and university advancement communications staff to develop logistically sound and effective events to maximize alumni and donor engagement. This includes: developing goals, objectives, invite lists, creative event design, event programming, and post-event follow-up; coordinating event logistics; trouble-shooting and providing effective and timely solutions; providing project management oversight, on-site event support, and exceptional customer service.
    • Provide recommendations, monitoring of event metrics, and analytical profiles of event invitees and attendees to enhance data-driven strategy and decision-making.
    • Responsible for the creation of a variety of media presentations, including but not limited to: digital video (for web and live audience), Microsoft PowerPoint presentations, digital audio editing, and digital photography management.
    • Conduct research, make site visits and solicit resources for the selection and evaluation of event sites locally, regionally, nationally and internationally.
    • Serve as primary point of contact with offsite venue contacts on all event-related matters, including but not limited to: negotiation of contracts; coordination of event food and beverage, audio visual needs, photography, and room blocks; ensuring appropriate décor, customer service, and other quality standards.
    • Oversee the maintenance and servicing of event equipment; establish and maintain equipment service contracts for division renting and buying of equipment (hardware, software and accessories); coordinate with internal and external vendors; anticipate future needs to effectively plan and implement changes to hardware, software and procedures.
    • Provide support as necessary to all university advancement events, consult or serve on divisional or university committees, and other duties as may be required for the successful engagement of alumni and donors.  
     
    Basic Qualifications:
    Bachelor’s degree and at least 5 years of progressively responsible event planning experience in a conference and event setting with a consistent increase in responsibility including leadership, management and supervisory experience or an equivalent combination of education, training, and experience. Excellent communication skills, both oral and written. High level of organizational skills, including the ability to simultaneously manage a large variety of tasks and set priorities. A commitment to strong customer service is essential. Able to deal with the pressure of deadlines. Must be a self-starter who can work independently but also able to work effectively within a team environment. Proficient in PowerPoint, Microsoft Word, Excel. Willingness to travel and work weekends/evenings as needed. 
     
    Preferred Qualifications:
    6 or more years of experience in event planning. Experience with event planning in a higher education or a non-profit organization. Experience with Ellucian Banner ERP and iModules.
     
    Application Information and Instructions:
    Please go to https://miamioh.hiretouch.com/admin/jobs/show.cfm?jobID=6720. Only online applications will be accepted for this position.
     
    Miami University, an equal opportunity/affirmative action employer, is firmly committed to a multicultural environment and strongly encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University does not permit and takes action to prevent harassment, discrimination and retaliation on the basis of sex (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin, disability, age, sexual orientation, gender identity, pregnancy, military status, or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. Miami University immediately investigates and takes disciplinary and/or remedial action when appropriate. Requests for reasonable accommodations for disabilities should be directed to ADAFacultyStaff@miamioh.edu or (513) 529-3560.
     
    Miami University’s Annual Security and Fire Safety Report with information on campus crime, fires, and safety may be found at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html. Hard copy available upon request. A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
     
    Through an agreement with the Butler County Regional Transit Authority (BCRTA), Miami University employees may now ride the BCRTA shuttle for free with a valid Miami University ID. For route information, please http://www.butlercountyrta.com/.
     
    For more information about employment at Miami, the excellent benefits package and the Miami and surrounding communities please visit http://www.MiamiOH.edu/oeeo/infoandresources-applicants.
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