• Admission Services Representative

    Mount St. Joseph University
    Job Description
    Mount St. Joseph University - Cincinnati, OH
    Position Type:  Full Time
    Education Level:  High School
    Travel Percentage:  None
    Job Shift:  Day
    Job Category:  Entry Level

    Supports admission and recruitment functions in order to achieve University enrollment and net revenue goals.

    1) Maintain data integrity. Process application documents. Import and upload data while continually reviewing to detect oversights or omissions. Input information quickly and accurately from a variety of sources to a computer database. Prioritize and batch materials for data entry. Sort and prepare documents for imaging. Scan and verify documents and index images into data management system. Process and distribute reports.

    2) Access and complete program enrollment information in campus-based student information system (SIS). Retrieve information from campus SIS.

    3) Answers phone calls and emails, distribute mail and assists with mass mailings. Provides information to internal and external constituents.

    4) Additional responsibilities may include processing of purchase orders, schedule visits, greet and direct appointments and walk-ins to appropriate counselor or other campus offices. Assist with all admission-sponsored, campus-based recruitment events. Maintain standard office equipment. Purchase and maintain office supply inventory adhering to budget practices.

    5) Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed and other duties as assigned. This includes back up of other Admission Service Representatives.

    6) Other duties as assigned.





    Knowledge and work in data management and entry. Customer service experience. Proficient in use of Microsoft Office Suite software required.

    Specialized Training:

    Any combination of education, experience, or training that provides the required knowledge, skills, and abilities

    Skills, Attributes

    Customer Service:

    • Exhibit a "prospective student/customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
    • Adapt willingly and quickly to changing priorities, responsibilities, and prospective students’ needs and expectations; anticipate and identify students’ and families’ needs
    • Demonstrate ability to recognize, appreciate and serve culturally diverse populations, special needs, and others
    • Available to rotate through multiple time frames of service operations
    • Demonstrate a high energy, enthusiastic approach to duties and a commitment to liberal arts education


    • Collaborate well with others and help make Admission staff a cohesive group
    • Communicate, cooperate and collaborate well with others to achieve common office, division or College goals
    • Willingly assists in various responsibilities as appropriate within the Admission Office and other areas of the college as appropriate during high service demand times
    • Demonstrate ability to work evening and weekend hours


    • Develop and nurture an effective, productive and respectful rapport and working relationship with prospective students, co-workers, and various campus and community constituencies maintaining appropriate level of professionalism
    • Demonstrate strong interpersonal public speaking and organizational skills, a sense of humor, flexibility, and creativity
    • Demonstrate strong written, telephone, and electronic (email and internet) communication skills
    • Communicate information clearly and concisely and listen well to others


    • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions
    • Ensure accuracy of information that is provided to others


    • Take immediate and independent action when necessary assuming initiative for creative problem solving
    • Demonstrate creativity and high energy
    • Accomplish tasks with follow through to completion
    • Adapt willingly and quickly to changing priorities, responsibilities, and functions within department and/or position


    • Must possess aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office

    Work Environment, Physical Demands:

    • Multiple service hours; standing or sitting in one position for long periods; walking for extended periods of time; computer data input; multiple concurrent tasks with service interruptions; high-level customer contact; strict confidentiality; detailed work.


    To apply, please send e-note, resume, and contact information with three professional references.

    A review of resumes will begin immediately and continue until the position is filled.

    Please click here to review the University's Non-Discrimination Policy.

    Mount St. Joseph University is an Equal Opportunity Employer

    Contact Information