• Project EXCEL Coordinator

    Mount St. Joseph University
    Job Description

    Status: Exempt


    The Coordinator Project EXCEL is responsible to oversee and schedule professional tutors as well as advising and implementation of the Time Management/Organization Program for Project EXCEL students. The Coordinator will maintain active involvement with recruitment activities and events with regional high schools.


    • Create and maintain a record of ongoing instructional sessions which includes mentoring, advising, program procedures, learning strategies, time management/organization
    • Meet with students on a weekly basis to monitor academic progress and performance
    • Confer with students and appropriate tutors regarding specific learning issues and needs
    • Work in conjunction with students and tutors to develop an academic plan consistent with student needs
    • Monitor students and assist tutors as the academic plan is put into action
    • Model methods and assist in fine-tuning or reworking the plan in order to support student success
    • Work with students, administration, and staff in an instructional role regarding issues with Time Management students
    • Conduct weekly meetings with administration and staff to determine the progress of EXCEL students
    • Assist Administrative Team in planning and presenting in-service educational programs for students and professional development for instructional staff and community outreach programs
    • Collaborate with Director in providing instructional guidance and support, monitoring, advising, and mentoring for students experiencing substantial difficulties
    • Develop and maintain a weekly Attendance Summary Sheet, designed to identify and monitor attendance issues
    • Assist with tutor evaluations.
    • Review mid-term grades with instructional team members each semester
    • Plan and organize departmental events, including the Graduation Gala
    • Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance
    • the services of the department; helping others accomplish related job results as and where needed
    • Management of the Project EXCEL Learning Lab
    • Schedule tutoring sessions for students as well as for the Instructional Team
    • Active involvement with recruitment activities and events, including off-campus events in the day, and evening time frames.  Some events require travel. This involvement will include, but not be limited to building relationships with teachers and staff of regional high schools as well as visiting their campuses.
    • Other duties as assigned.



    Primary Contacts:

    Project EXCEL administrative and instructional staff, EXCEL students, faculty, Admissions, and Marketing Office staff; prospective students, regional high school staff, other members of the University community

    Supervision Exercised:


    Supervision Received:

    Works under general direction toward broadly defined objectives; refer specific problems to Director of Project EXCEL when clarification or interpretation of organizational policies are involved.



    Master's Degree preferred; Bachelor’s degree with relevant experience minimum


    Related work experience with education and training of adults; demonstrated creativity, managerial, time management, organization, writing, and problem-solving skills

    A demonstrated ability and commitment to diversity, equity, and inclusion.

    Specialized Training:

    Proficient in the use of Microsoft Office and adaptive software

    Skills, Attributes


    Customer Service:

    • Exhibit a "student/customer first" and “faculty/staff customer first” orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
    • Adapt willingly and quickly to changing priorities, responsibilities, and student-faculty-staff customer needs and expectations; anticipate and identify student-faculty-staff customer needs
    • Demonstrate high energy, enthusiastic approach to duties and a commitment to liberal arts education.


    • Collaborate well with others and help make Academic Affairs Division a cohesive group
    • Communicate, cooperate and collaborate well with others to achieve common office, division or University goals
    • Willingly assists in various responsibilities as appropriate within the office of Project EXCEL as required during high service demand times.


    • Develop and nurture an effective, productive and respectful rapport and working relationship with students, faculty, and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
    • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
    • Demonstrate strong written, telephone, and electronic (email and internet) communication skills
    • Communicate information clearly and concisely and listen well to others


    • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions
    • Ensure the accuracy of the information that is provided to others. 


    • Take immediate and independent action when necessary assuming initiative for creative problem solving
    •    Accomplish tasks with follow through to completion. 
    • Adapt willingly and quickly to changing priorities, responsibilities, and functions within the department and/or position


    • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office

    Work Environment, Physical Demands:

    Standing or sitting in one position for long periods

    Computer data input; multiple concurrent tasks with constant service interruptions; high level of customer contact; detailed work; strict confidentiality

    To apply, please upload e-note, resume, and contact information with three professional references on our website.

    A review of resumes will begin immediately and continue until the position is filled.

    Please click here to review the University's Non-Discrimination Policy.

    Mount St. Joseph University is an Equal Opportunity Employer

    Contact Information