• Gifts & Records Coordinator

    Miami University
    Job Description

    Gifts & Records Coordinator

    Job no: 496435
    Department: Stewardship
    Location: Oxford, OH
    Work type: Salary Staff
    Categories: Fund Raising, Development, Alumni
    Status: Full Time
    Temporary: No
    Website: https://jobs.miamioh.edu/cw/en-us/job/496435

    Job Title: Gifts & Records Coordinator
    Job Summary:

    The Gifts & Records Coordinator is responsible for recording and receipting the charitable contributions received by Miami University. They will serve as the lead gift processor in the Stewardship Department, which will require independent judgment related to the oversight of the daily operations of the University Advancement Gift Processing unit. The Gifts & Records Coordinator will ensure the quality, integrity and accuracy of all donor information.

    Duties/Physical Demands:

    • Responsible for training all new University Advancement staff on Banner database system.
    • Responsible for all Alumni Weekend activities with regards to Stewardship team, including staffing assignments, organizing supplies, etc.
    • Monitors gift processing operations, ensuring smooth work processes and accurate records while answering staff questions.
    • Records gifts and pledges to the proper accounts, including the completion of daily deposits.
    • Creates and maintains constituent records in Banner.
    • May assist in the performance of various financial tasks including fund set up, FOAPL string review, working with Treasury and various departments regarding the fund set up of designations.
    • Submits weekly feed to finance based on weekly gifts processed.
    • Knowledge of computer systems, databases, Microsoft Office.

    Direction Received: Reports to Associate Director Gift & Records Processing
    Direction Given: The position may provide functional supervision of classified staff when needed (in the absence of the Associate Director Gift & Records Processing). Direct administrative supervision over staff during Alumni Weekend.

    Minimum Qualifications:

    • Bachelor's Degree or higher, or one year of experience in gift stewardship, accounting, or gift processing
    • Experience in overseeing staff and projects
    • Strong proofreading, spelling and editing skills
    • Ability to manage multiple projects exhibiting flexibility
    • Keen attention to detail and thoroughness in completing assigned duties
    • Collaborative style, combined with the ability and desire to work in a team-based environment
    • Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information

    Desired Qualifications:

    • Direct experience with Gift Processing
    • Knowledge of Banner ERP software
    • Accounting experience or strong mathematical skills

    EO/AA Statement/Clery Act:
    Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
    As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
    Benefits Eligible:



    A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

    For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.

    Advertised: 19 Dec 2019 Eastern Standard Time

    Contact Information